Test Site | UA Research Data Repository

Test Site _ UA Research Data Repository _ Data Cooperative

Terms & conditions 

Use of ReDATA is governed by the

• Deposit Agreement (for depositors). The Deposit Agreement is used to communicate the responsibilities of depositors and ReDATA.
• University of Arizona Information Security & Privacy Policy and the University of Arizona Research Data Repository Policies (all users). Accessing ReDATA indicates agreement to the applicable policies.
• Figshare Terms and Conditions (all users). Where there is a conflict with the Deposit Agreement and/or Data Repository Policies, the Deposit Agreement and Data Repository Policies shall take precedence.

Policies

The UA Research Data Repository Policies outline the mission of ReDATA while ensuring the service remains sustainable. These policies apply to all individuals who are listed as authors for any deposited material as well as individuals or organizations that log in to ReDATA to upload, store, curate, and publish research datasets and software. Among other things, the policies regulate how ReDATA user accounts are created and administered, what kinds of data are accepted, how datasets are made available (i.e., discoverable, accessible, reusable).

The Policies document can be accessed through this link

Community Policy Supplement 

The UA Research Data Repository Community Policy is a supplement to the UA Research Data Repository Policies document. It outlines community norms and expectations for specific use-cases such as custom portals, metadata-only records, linked records, and the use of ReDATA by affiliated organizations/groups such as inter-institutional collaborative research where there is significant UA involvement. 

The Community Policy document can be accessed through this link

Curatorial review 

All datasets will undergo curatorial review by an authorized curator. The review may include (but is not limited to) the following: 

• Check for sensitive & restricted data
• Adherence to the deposit guidelines
• Ensuring that files referenced in the data and documentation are accounted for
• Opening files to ensure they can be read
• Copy editing of text in the metadata (title, description, etc.)
• Adding links to associated publications/materials
• Examining tabular datasets for adherence to best practices
• Unpackaging/re-packaging of materials when appropriate
• Virus check

Questions and answers (Q&A)

• Who can deposit materials?

  Anyone with a valid UA NetID login and UA Library privileges, specifically, active faculty, staff, designated campus colleagues (DCCs), and undergraduate and graduate students enrolled in an academic program.

• How much does it cost to deposit?

  At this time, there is no cost to individual UA researchers for depositing materials below one terabyte. Deposits larger than one terabyte will be evaluated on an individual basis.

• What kinds of materials can I deposit?

  ReDATA will only accept datasets, software, media files (and associated documentation) developed or used to support research activities at UA. ReDATA will not accept deposits consisting solely of document-oriented materials such as reports, pre-prints, post-prints, journal articles, reports, theses, and dissertations. These materials should be deposited in the UA Campus Repository. See the "Deposit Policy" section in the Policies document for more information.

• Do materials have to be associated with a published article?

  No. As long as the dataset, code, etc. is "final", it is acceptable.

• What size/amount of materials can I deposit?

  The number of materials that can be deposited is limited by your individual quota allocation. See our Policies document for more information about quotas.

• What happens after I submit and publish my dataset?

  After uploading your files, entering the appropriate metadata, and submitting the dataset, it will not be published immediately. Instead, it will undergo curatorial review, and you (or a designated corresponding author) will be required to sign a Deposit Agreement and fill out a "README" form via Qualtrics.

  Once the curatorial review has been completed, your dataset will be made public, and the DOI will become active. After publication, you may make changes to the dataset or metadata at any time (this will generate a new version of the dataset; the old version remains available).

• What happens if ReDATA goes away?

  Published materials will be transferred to the public Figshare instance where possible. In all cases, UA Research Data Management Services will retain an archival copy of published materials for 10 years from the date of deposit. Access to this copy will be by request only (contact data-management@arizona.edu). See the Retention and Review Policy for more information.

• When making a deposit...

  • What is the difference between "Title" vs. "Resource title"?

    The "Title" field is the name that you would like your deposit to have. In contrast, the "Resource title" field is reserved for the title of a publication or any other scholarly output (for instance, a journal article) that you want associated with your deposit.

  • What is the difference between "Resource DOI" and "Reserve Digital Object Identifier"?

    As with the "Title vs. Resource title" case above, the Resource Direct Object Identifier (Resource DOI) is the DOI of a publication or any other scholarly output (for instance, a journal article) that you want to associate with your deposit. In contrast, the "Reserve Digital Object Identifier" option allows you to generate a DOI specific to your deposit that others can use to cite your data and link to it. If you would like to know more about the process of reserving a DOI identifier, please refer to our "Tutorial: reserving a DOI prior to publication" in the Tutorials section.

  • What version of the Creative Commons license is assigned to my deposit when I select any of the CC options?

    For the Creative Commons licenses (CC), the following versions apply:
    • CC0: 1.0
    • CC BY: 4.0
    • CC BY-NC: 4.0
    • CC By-NC-SA: 4.0

Other information 

• Updating your profile on ReDATA

  To update your profile, log in to ReDATA, click on the top-right circle with your initials, and look for the "Profile" option in the drop-down menu. You will also be able to enter your name, job title, fields of interest (you may add more than one), among other information. Don't forget to save the changes!

• ORCiD

  ORCiD is a nonprofit organization that provides unique identifiers to individual scholars and researchers. ORCiD allows manuscripts, grants, and other scholarship outputs to be more discoverable and integrated within larger research networks, like the ReDATA. You can create and connect your ORCiD directly through the UA ORCiD site and then link your unique identifier to your ReDATA profile after you log in (you may need to log out and log back in for your ORCiD to be captured). For more information, please refer to our video tutorial in the Tutorials section.

• Requesting a specific site (portal) for your research

  ReDATA consists of portals (pages) that correspond to broad research themes and are defined by the ReDATA team. The creation of additional portals beneath these broad themes can be requested by colleges, departments, or research groups with significant data publication needs; however, approval is at the discretion of the ReDATA team. For more information, please consult the "Requesting Portals" section of the Policies document as well as the Community Policy document.