What is the UA Research Data Repository?
The University of Arizona Research Data Repository (ReDATA) serves as the institutional repository for non-traditional scholarly outputs resulting from research activities by University of Arizona researchers. Depositing research materials (datasets, code, images, videos, etc.) associated with published articles and/or completed grants and research projects into ReDATA helps UA researchers ensure compliance with funder and journal data sharing policies as well as University data retention policies. ReDATA is designed for materials intended for public availability. All published materials will receive a Digital Object Identifier (DOI) for citation purposes
Why should I deposit data here?
- To fulfill funder or publisher public data sharing mandates
- To make your data FAIR and track citations/impact
- To archive publicly releasable data from other tools/systems (e.g., OSF)
- To make your data discoverable (e.g., via Google Dataset Search, DataCite, Libraries Catalog)
- ReDATA curators review your data and provide recommendations to improve its reuse potential
- The library stewards your data, helping you maintain compliance with university data retention policies
How does it work?
This section outlines the process of submitting a data deposit for publication. See the Learn How to Use ReDATA tutorials for step-by-step instructions.
- Familiarize yourself with ReDATA's exceptions & restrictions
- Familiarize yourself with our deposit guidelines
- Log in to ReDATA, upload your dataset, and complete the required metadata fields
- Submit your dataset
What happens after I submit my dataset?
After submission, you will be emailed links (usually the same or following business day) to complete and sign a Deposit Agreement and a README form. The curatorial review process will not start until we receive the signed Deposit Agreement and the completed README form. Subsequently, the dataset will be reviewed for adherence to applicable policies and to improve its reuse potential. After review, you will receive a report which may ask you to make changes to your data prior to publication.
Depending on the complexity of the dataset, whether it contains human subjects or other potentially sensitive materials, and the volume of submissions, the review process can take approximately 5-10 business days from the time we receive the signed Deposit Agreement and README form. Please plan accordingly. You may contact us at any time to receive an estimate.
When you first log in, a fixed storage quota is assigned to you. If you need more storage beyond your initial allocation, please submit a request either within ReDATA or by contacting us. Requests larger than 1TB must be accompanied by a written justification.
You may deposit any kind of research output into ReDATA except for:
- Sensitive, restricted, or legally protected data including but not limited to HIPAA, FERPA, PII, ITAR, CUI, etc. Our sensitive data flyer contains more information on what types of data can and cannot be published.
- Deposits consisting solely of standalone manuscripts (e.g., journal articles, theses/dissertations, reports). These should go in the UA Campus Repository
You may deposit human subjects data as long as:
- All human subjects data have been de-identified
- Consent has been obtained for making this data publicly available or for use in future research
The UA Research Data Repository Policies document contains sample language for IRB purposes under the "De-identified Data Associated With Human Subjects Research" section. After submitting the deposit, the corresponding author (or the authorized depositor) will be asked to confirm adherence to these exceptions and restrictions through the Deposit Agreement.
- Basic how-to: Learn how to deposit a dataset. View tutorial.
- Deposit Agreement and Readme forms: Learn about the required forms that will be sent to you after you submit your data for review. View tutorial.
- Publishing data before article acceptance: Want to keep your data private prior to the acceptance of your article? Want to add a citation to your data in your paper? Learn about the timeline for doing so. View tutorial.
- Linking your ORCID with your ReDATA datasets Coming Soon
Use of ReDATA is governed by the
- Deposit Agreement (for depositors). The Deposit Agreement is used to communicate the responsibilities of depositors and ReDATA.
- Figshare Terms and Conditions (all users). Where there is a conflict with the Deposit Agreement and/or Data Repository Policies, the Deposit Agreement and Data Repository Policies shall take precedence.
The UA Research Data Repository Policies outline the mission of ReDATA while ensuring the service remains sustainable. These policies apply to all individuals who are listed as authors for any deposited material as well as individuals or organizations that log in to ReDATA to upload, store, curate, and publish research datasets and software. Among other things, the policies regulate how ReDATA user accounts are created and administered, what kinds of data are accepted, how datasets are made available (i.e., discoverable, accessible, reusable).
The Policies document can be accessed through this link
The UA Research Data Repository Community Policy is a supplement to the UA Research Data Repository Policies document. It outlines community norms and expectations for specific use-cases such as custom portals, metadata-only records, linked records, and the use of ReDATA by affiliated organizations/groups such as inter-institutional collaborative research where there is significant UA involvement.
The Community Policy document can be accessed through this link
- Check for sensitive & restricted data
- Adherence to the deposit guidelines
- Ensuring that files referenced in the data and documentation are accounted for
- Opening files to ensure they can be read
- Copy editing of text in the metadata (title, description, etc.)
- Adding links to associated publications/materials
- Examining tabular datasets for adherence to best practices
- Unpackaging/re-packaging of materials when appropriate
- Virus check
A downloadable PDF on how to deposit in ReDATA is available.
Frequently Asked Questions (FAQs)
Who can deposit materials?
Anyone with a valid UA NetID login and UA Library privileges, specifically, active faculty, staff, designated campus colleagues (DCCs), and undergraduate and graduate students enrolled in an academic program.
How much does it cost to deposit?
At this time, there is no cost to individual UA researchers for depositing materials below one terabyte. Deposits larger than one terabyte will be evaluated on an individual basis.
What kinds of materials can I deposit?
ReDATA will only accept datasets, software, media files (and associated documentation) developed or used to support research activities at UA. ReDATA will not accept deposits consisting solely of document-oriented materials such as reports, pre-prints, post-prints, journal articles, reports, theses, and dissertations. These materials should be deposited in the UA Campus Repository. See the "Deposit Policy" section in the Policies document for more information.
Do materials have to be associated with a published article?
No. As long as the dataset, code, etc. is "final", it is acceptable.
What size/amount of materials can I deposit?
The number of materials that can be deposited is limited by your individual quota allocation. See our Policies document for more information about quotas. You may request an increase in your quota directly from ReDATA or by contacting us. Justifiable requests will be approved based on need and availability.
What happens after I submit and publish my dataset?
After uploading your files, entering the appropriate metadata, and submitting the dataset, it will not be published immediately. Instead, it will undergo curatorial review, and you (or a designated corresponding author) will be required to sign a Deposit Agreement and fill out a "README" form via Qualtrics.
Once the curatorial review has been completed, your dataset will be made public, and the DOI will become active. After publication, you may make changes to the dataset or metadata at any time (this will generate a new version of the dataset; the old version remains available).
Can I make changes/updates to my dataset after it has been published?
Yes. To make a change, log in to ReDATA and edit the dataset by clicking on the pencil icon that appears when you hover over the record in your "My Data" tab. Make changes by directly editing the record and submit. The dataset will be reviewed however you will not have to complete a new Deposit Agreement or Readme form. Most changes will result in a new version of the dataset with the old version remaining available.
If I change/update my dataset, will the DOI change?
DOIs in ReDATA are versioned. As a result there are several DOIs you can use to refer to your data. As an example, take this deposit on COVID data which has two published versions. This results in three DOIs: one DOI for each version (10.25422/azu.data.14869740.v1, 10.25422/azu.data.14869740.v2) as well as a top-level DOI without the .v1 and .v2 suffixes that always points to the latest version (10.25422/azu.data.14869740).
What is the difference between using OSF and ReDATA for data storage?
This comparison table will give you an idea of the difference between the OSF and ReDATA services. In a nutshell, while both OSF and ReDATA are free options for the UArizona community, their services make them ideal for different phases during the research process.
For instance, a research team might want to use OSF to organize their work and foster collaboration during active research due to OSF's capability to grant/hide access to files and sections of a project. When using OSF, researchers are responsible for making sure that their files remain accessible to the relevant people. Note that OSF's storage capacity is limited to 50GB, which may not be ideal for storing their final research outputs.
In contrast, ReDATA is often used by researchers once they have generated and compiled their research outputs. Once a research project has been completed, researchers make use of ReDATA's curatorial review process to ensure that their data meet all funder/journal requirements and that it is easy to discover and cite. During this process, researchers can trust that the UA Libraries will preserve their data (up to 1TB) and that it will remain accessible even if ReDATA goes away (see the question below).
What happens if ReDATA goes away?
Published materials will be transferred to the public Figshare instance where possible. In all cases, UA Research Data Management Services will retain an archival copy of published materials for 10 years from the date of deposit. Access to this copy will be by request only (contact firstname.lastname@example.org). See the Retention and Review Policy for more information.
When making a deposit...
See the License Matrix for more information
What is the difference between "Title" vs. "Resource title"?
The "Title" field is the name that you would like your deposit to have. In contrast, the "Resource title" field is reserved for the title of a publication or any other scholarly output (for instance, a journal article) that you want associated with your deposit.
What is the difference between "Resource DOI" and "Reserve Digital Object Identifier"?
As with the "Title vs. Resource title" case above, the Resource Direct Object Identifier (Resource DOI) is the DOI of a publication or any other scholarly output (for instance, a journal article) that you want to associate with your deposit. In contrast, the "Reserve Digital Object Identifier" option allows you to generate a DOI specific to your deposit that others can use to cite your data and link to it.
What version of the Creative Commons license is assigned to my deposit when I select any of the CC options?
For the Creative Commons licenses (CC), the following versions apply:
- CC0: 1.0
- CC BY: 4.0
- CC BY-NC: 4.0
- CC By-NC-SA: 4.0
See the license matrix for more information.
As part of the publication process, ReDATA requires one of the following licenses to be assigned to the research outputs involved in the publication process. Datasets that require more than one license (e.g. data and software source code) must include each license in a separate file or, optionally, these datasets may be split into separate deposits. We encourage the use of licenses that impose the fewest restrictions on reuse. To help you decide on a license, you can use the License Selection Matrix.
Updating your profile on ReDATA
To update your profile, log in to ReDATA, click on the top-right circle with your initials, and look for the "Profile" option in the drop-down menu. You will also be able to enter your name, job title, fields of interest (you may add more than one), among other information. Don't forget to save the changes!
ORCiD is a nonprofit organization that provides unique identifiers to individual scholars and researchers. ORCiD allows manuscripts, grants, and other scholarship outputs to be more discoverable and integrated within larger research networks, like the ReDATA. You can create and connect your ORCiD directly through the UA ORCiD site and then link your unique identifier to your ReDATA profile after you log in (you may need to log out and log back in for your ORCiD to be captured). For more information, please refer to our tutorial in the Tutorials section.
Requesting a specific site (portal) for your research
ReDATA consists of pre-defined portals (pages) that correspond to broad research themes. The creation of additional portals beneath these broad themes can be requested by colleges, departments, or research groups with significant data publication needs; however, approval is at the discretion of the ReDATA team. These portals can have custom URLs and logos/graphics (example USA National Phenology Network). For more information, please consult the "Requesting Portals" section of the Policies document as well as the Community Policy document.